Himley Hall Golf Club

 

Children and Young People
Safeguarding Policy and Procedures

 

 

 

 

Contents

Safeguarding Policy Statement

 

Procedures:

1. Recruitment and training

5

1. Complaints, concerns and allegations

6

1. Flow Charts

9

1. Emergencies and incidents

11

1. Supervision

12

1. Good Practice Guidelines

12

1. Useful Contacts

16

Supporting Documents

1. Volunteer/Staff Job Application form

View

1. Self-disclosure

View

1. References

View

1. Code of Conduct for coaches and volunteers

View

1. Code of Conduct for Young Golfers

View

1. Code of Conduct for Parents/Carers

View

1. Managing Challenging Behaviour

View

1. Incident Report Form

View

1. Accident Report Form

View

1. Junior Profile and Parental Consent Forms 

View

1. Photography Consent

View

1. Parental Guidance

View

1. Managing Young People on Away Trips

View

1. Social Media Guidance

View

1. Whistleblowing Policy

View

1. England Golf DBS Flowchart

View

1. Categories of Child Abuse

View

1. Club Welfare Officer Poster

View

1. Safeguarding Children and Young People – a short guide for club members

View

1. Photography Policy

View

1. Anti-Bullying Policy

View

 

 

Children and Young People Safeguarding Policy

Introduction

Everyone working with children and young people has a responsibility for keeping them safe, irrespective of their role, whether they are paid members of staff or volunteers.

England Golf is committed to ensure that the sport of golf is one within which all participants can thrive in a safe environment and that all children and young people have an enjoyable and positive experience when playing golf.

Key principles

• The welfare of children is paramount.

• A child is defined by law in England and Wales as a person under the age of 18 years.

• All children, regardless of their Age, Race, Religion or Belief, Disability, Gender identity or Sexual Orientation, have the right to protection from abuse.

• All concerns and allegations of abuse and poor practice will be taken seriously and responded to swiftly and appropriately.

• All children have the right to be safe.

• All children have the right to be treated with dignity and respect.

• HIMLEY HALL GC will work with children, their parents/carers and external organisations to safeguard the welfare of children participating in golf.

• We recognise the authority of the statutory agencies and are committed to complying with Local Safeguarding Children Board Guidelines (LSCB), Working Together under the Children Act 2004, and any legislation and statutory guidance that supersedes these.

• HIMLEY HALL GC is committed to working in partnership with other key UK Golf Bodies to continually improve and to promote safeguarding initiatives across the sport.

• HIMLEY HALL GC owes a legal duty of care to children on their premises or engaged in their activities. That duty is to take reasonable care to ensure their reasonable safety and the duty is higher than it would be for adults.

OBJECTIVES

HIMLEY HALL GC aims to:

• Provide a safe environment for children and young people participating in golfing activities and try to ensure that they enjoy the experience.

• Ensure robust systems are in place to manage any concerns or allegations.

• Support adults (staff, volunteers, PGA Professionals, coaches, members and visitors) to understand their roles and responsibilities with regard to their duty of care and protection of children.

• Provide appropriate level training, support and resources for staff, volunteers & coaches to make informed and confident responses to specific safeguarding issues and fulfill their role effectively.

• Ensure that children and their parents/carers are informed and consulted and, where appropriate, fully involved in decisions that affect them.

• Reassure parents and carers that all children and young people will receive the best care possible whilst participating in club activities and communicate Policy and Procedure to them through website/letter/consents.

 

Responsibilities and implementation

HIMLEY HALL GC will seek to promote the principles of safeguarding children by:

• Reviewing their policy and procedures every three years or whenever there is a major change in legislation. Guidance from England Golf will be sought as part of the review process.

• Conducting a risk assessment of club activities with regard to safeguarding and take appropriate action to address the identified issues within suitable timescales.

• Using appropriate recruitment procedures to assess the suitability of volunteers and staff working with children and young people in line with guidance from England Golf.

• Following National Governing Body (NGB) procedures to report concerns and allegations about the behaviour of adults and ensuring that all staff, volunteers, parents and children are aware of these procedures.

• Directing staff, volunteers & coaches to appropriate safeguarding training and learning opportunities, where this is appropriate to their role.

 

1.Recruitment and training  

HIMLEY HALL GC will endeavour to ensure that all volunteers and staff working with children and young people are appropriate and suitable to do so, and that they have all the information they require to undertake their job effectively and appropriately.

Each role which involves an element of responsibility with regard to children, particularly those involving the regular supervision of children, whether voluntary or paid, should be assessed by the recruiting body to establish which qualifications, checks and other requirements are necessary. These will include the following:

• An application form (Appendix 1)

• A self-disclosure form (Appendix 2)

• References from 2 people (Appendix 3)

• A signed Code of Conduct (Appendix 4)

• A Disclosure & Barring Service (DBS) check on people involved in ‘regulated activity’ with children (Guidance on Regulated Activity & DBS- Appendix 16)

Details of the requirements and the qualifications and checks of individuals will be recorded by the Club Welfare Officer/Secretary/Manager who will also hold copies of the necessary Safeguarding and Protecting Children (SPC) certificates. The nominated person will possess all relevant and appropriate contact details of all staff / volunteers and other relevant bodies.

All staff, volunteers & coaches will be offered access to appropriate child protection training. HIMLEY HALL GC recommends attendance at the UK Coaching Safeguarding and Protecting Children (SPC) workshop and will ensure that all volunteers and staff who have significant contact with children attend. An online UK Coaching refresher course should be completed and repeated every three years for those involved in “Regulated Activity.”

All staff, volunteers & coaches working with children and young people will be asked to read and become familiar with the HIMLEY HALL GC Safeguarding Policy and Procedures.

All staff, volunteers & coaches involved with children and young people will be asked to read the HIMLEY HALL GC Code of Conduct relevant to their role, and sign to indicate their understanding and agreement to act in accordance with the code. The code is linked to HIMLEY HALL GC’s Disciplinary Procedures. (Codes of Conduct-Appendix 4,5,6)

HIMLEY HALL GC are committed to the fact that every child and participant in golf should be afforded the right to thrive through being involved in sporting activity for life, in an enjoyable, safe environment, and be protected from harm.  HIMLEY HALL GC acknowledge the additional vulnerability of some groups of children (e.g. disabled, looked after children, those with communication differences). HIMLEY HALL GC will ensure that the environment is appropriate for the child, and tailored to their needs so that they have a positive experience of their sport without risk of harm.

 

2.Complaints, concerns and allegations

1. If a player, parent/carer, member of staff or volunteer has a concern about the welfare of a child, or the conduct of another child/young person or an adult (whether they are a parent, coach, member, or otherwise), these concerns should be brought to the attention of the Club Welfare Officer without delay. The person reporting the concern is not required to decide whether abuse has occurred, but simply has a duty to pass their concerns and any relevant information to the Welfare Officer. Please refer to Flowcharts 1 & 2 for further details (see below).

2. All concerns will be treated in confidence. Details should only be shared on a “need to know” basis with those who can help with the management of the concern. 

3. Concerns will be recorded on an Incident Report Form and sent to the England Golf Lead Safeguarding Officer and retained confidentially within the club. The England Golf Lead Safeguarding Officer can assist with completion of this form if required, tel: 01526 351824. (Incident Report Form-Appendix 8)

4. HIMLEY HALL GC will work with England Golf and other external agencies to take appropriate action where concerns relate to potential abuse or serious poor practice. HIMLEY HALL GC disciplinary procedures will be applied and followed where possible.

5. In the event of a child making a disclosure of any type of abuse, the following guidance is given:

6. Reassure them that they have done the right thing to share the information

7. Listen carefully

8. Do not make promises that cannot be kept, such as promising not to tell anyone else

9. Do not seek to actively question the child or lead them in any way to disclose more information than they are comfortably able to: this may compromise any future action. Only ask questions to clarify your understanding where needed e.g. can you tell me what you mean by the word XXXX?

10. Record what the child has said as soon as possible on an incident report form.

11. You should explain to children, young people and families at the outset, openly and honestly, what and how information will, or could be shared and why, and seek their agreement.

12. Parents or Carers should be informed if the allegation does not involve them.

13. The NSPCC Helpline is available to discuss concerns regarding poor practice and abuse in confidence with members of the public who need support. Those with concerns are encouraged to use this service. The Helpline number is 0808 800 5000.

14. Safeguarding children and young people requires everyone to be committed to the highest possible standards of openness, integrity and accountability. HIMLEY HALL GC supports an environment where staff, volunteers, parents/carers and the public are encouraged to raise safeguarding and child protection concerns.  Anyone who reported a legitimate concern to the organisation (even if their concerns subsequently appear to be unfounded) will be supported.  All concerns will be taken seriously. (Whistleblowing Policy-Appendix 15)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.FLOWCHART 1

 

What to do if you are worried about what is happening to a child outside of the Club (but the concern is identified through the child’s involvement in golf)

 

Concern identified about a child

 

If the child requires urgent medical attention call an ambulance and inform the hospital doctor that you have a child protection concern

 

Report your concern to the Club Welfare Officer* who will if necessary refer the matter to Children’s Social Care/Police without delay. Make a record of everything that the child has said and /or what has been observed with dates and times, using the Incident Report Form.

 

If the Club Welfare Officer is not available contact the England Golf Lead Safeguarding Officer, tel :01526 351824

Email : safeguarding@englandgolf.org

or refer the matter directly to Children’s Social Care/Police. 

Remember -  delay may place the child at further risk.

 

 

Complete a report form and copy it to Children’s Social Care/Police and to the England Golf Governance Department within 24 hours.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

* If for any reason the Club Welfare Officer is unavailable a principle of least delay is important.

Please contact the

England Golf Lead Safeguarding Officer

 01526 351824

safeguarding@englandgolf.org

 

FLOW CHART 2

 

Concerns identified

 

What to do if you are worried about the behaviour of any member, parent/carer, volunteer, staff, Professional, coach or official in golf or affiliated organisations

 

 

• Complete the Incident Report Form

• Report to the Club Welfare Officer *

• If you have urgent concerns or the Welfare Officer is not available, refer immediately to Children’s Social Care/Police and copy the incident report form to them within 24 hours.

 

 

If the child requires immediate medical attention, call an ambulance and inform the doctor there is a child protection concern.

   

 

 

 

 

 

PGA

 

 

 

 

England Golf Lead Safeguarding Officer
01526 351824
safeguarding@englandgolf.org

 

The Golf Case Management Group advises on the ‘route’ the case should take either within golf and/or via external agencies with England Golf making the final decision.  

 

Alleged minor poor practice –England Golf Lead Safeguarding Officer to assist clubs in managing:

• Complaints procedure

• Disciplinary process

• No further action

Possible processes

• Child protection investigation

• Criminal investigation/proceedings

• Investigation under disciplinary proceedings – including possible temporary suspension of person accused
   

Golf’s investigation dependent upon outcome of advice from the Local Authority Designated Officer (LADO)/Team or Children’s Social Care/Police investigation

Possible Outcomes:

• No case to answer

• Less serious – referred to complaints procedure

• Disciplinary hearing – sanctions

• Civil proceedings

 

Possible outcomes

• No case to answer

• Complaint resolved with agreement between parties

• Training/mentoring agreed

• Disciplinary sanction

• More significant concerns emerge

Appeal

Alleged serious poor practice.
Poor practice with wider implications. Alleged child abuse.

* If for any reason the Club Welfare Officer is unavailable a principle of least delay is important. Please contact the England Golf Lead Safeguarding Officer 01526 351824
safeguarding@englandgolf.org

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.Emergencies and incidents

< >Parental Consent Forms will be obtained and retained by HIMLEY HALL GC for all children who are participating in events or activities, or attending coaching organised by the club. These forms will be treated in confidence and only shared with those who require the information they contain to perform their role effectively. (Junior Profile and Parental Consent Forms-Appendix 10)In the event of a child requiring medical attention:The parents will be contacted immediately.In the event of failure to contact parents, the alternative emergency contacts will be used.The consent form will be consulted to establish whether parents have given their consent for a club representative to act in loco parentis.An adult club representative will accompany the child to seek medical attention, if appropriate, ensuring that they take the consent form with them.A record of the action taken will be made and retained by a club representative.Where a parent is late in collecting their child the following procedure will apply:Attempt to contact the parent/carer using the contact details on the Parental Consent FormAttempt to contact the first, then the second emergency contact nominated on the Consent FormWait with the young person(s) at the venue with, wherever possible, other staff/volunteers or parents.If no one is reachable, contact the Club’s Welfare Officer for advice.If all attempts to make contact fail, consideration should be given to contacting the police for their advice.Staff, volunteers and coaches should try to avoid:Taking the child home or to another location without consent.Asking the child to wait in a vehicle or the club with them alone.Sending the child home with another person without permission.5.Supervision < >During coaching sessions, coaches should conduct a risk assessment to inform decision making about appropriate supervision levels. Regardless of the recommended ratio of adults to participants, it is recommended that a minimum of two adults should be present.  This ensures at least basic cover in the event of something impacting on the availability of one of the adults during the activity.Parents may be encouraged to stay for coaching/competitions & other events where their children are of an age where greater levels of parental supervision are required.  Wherever possible adults will avoid changing or showering at the same time as children but parents will be made aware that with limited changing room space there will be occasions when adults and children may need to share the facilities.Parents should be aware that if children are left at a venue unsupervised, other than to attend specific coaching sessions, competitions, or other organised events, the club cannot accept supervisory responsibility. Special arrangements will be made for away trips. Parents will receive full information about arrangements for any such trip and will be required to provide their consent for their child’s participation. (Managing Young People on Away Trips-Appendix 13)6.Good practice Guidelines < >Behaviour of adults and children Adults who work with children are placed in a position of trust in relation to children, and therefore it is important they behave appropriately and provide a strong positive role model for children, both to protect children and those working with children from false allegations of poor practice. Codes of conduct will be issued to junior members & adults working with them to promote good practice.HIMLEY HALL GC requires that all staff and volunteers working with children and young people adhere to the standards set out in the Code of Conduct relevant to their role. Similarly, children are expected to follow their own Code of Conduct to ensure the enjoyment of all participants and assist the club in ensuring their welfare is safeguarded.HIMLEY HALL GC requires that all staff and volunteers working with children adhere to the guidelines on Managing Challenging Behaviour. (Managing Challenging Behaviour-Appendix 7).Parents and carers should also work together with the club to ensure that the welfare of all children is safeguarded. A sheet on “Parental Guidance” is provided to assist them in understanding how they can best assist the club (Parental Guidance-Appendix 12)Adults and Children playing golf together
One of the reasons for the popularity of golf is that the game is not restricted by ability, age or gender. Responsible interaction between adults and children helps bring mutual respect and understanding and will be encouraged as part of club activities. Adults should always be aware however that age related differences do exist and conduct themselves in a manner that both recognises this and prioritises the welfare of any children involved.Physical Contact
Physical contact with children by coaches or volunteers should always be intended to meet the needs of the child and the sport, not the adult. That is, to develop golf technique, to protect the child from injury, to provide first aid or treat an injury. It should always take place in an open environment, and should not, as a general principle, be made gratuitously or unnecessarily.TransportThe club believes it is primarily the responsibility of parents/carers to transport their child/children to and from events. It is not the responsibility of club volunteers or coaches to transport children and young people to and from events, activities, tournaments or matches.The club may make arrangements for transport in exceptional circumstances, such as team events. Where this is the case, the written permission of the parents of the relevant children will be sought. The drivers used will be checked for their suitability to transport and supervise children (see Section 1 Recruitment and Training) and their insurance arrangements verified.Children and young people are often involved in competition. When taking young people away from their home club, consideration and planning needs to be paramount to ensure the duty of care for the young people within the team is fulfilled.Photography/ VideoingPermission will be sought from parents prior to the publication or use of any video or photographic images of their child, for instance in newspapers, websites or for coaching purposes. The personal details of the child will not be used in any promotional material. (Photography Consent-Appendix 11)Any press/official photographers attending events will be required to seek permission from the club before taking photographs and also permission of parents to use the images. (Photography Policy – Appendix 20)Social Media
Social media provides unique opportunities for the club to engage and develop relationships with people in a creative and dynamic forum where users are active participants.  It is important that all staff, volunteers, coaches, officials/referees, board members, or anyone working on behalf of the club are aware of the club Social Media policy (Social Media Guidance–Appendix 14)Anti-Bullying ProceduresWe believe that every effort must be made to eradicate bullying in all its forms. Bullying can be difficult to define and can take many forms which can be categorised as;Physical – hitting, kicking, theftVerbal – homophobic or racist remarks, threats, name callingEmotional – isolating an individual from activities or a groupDeliberate hostility & aggression towards an individual(s)A victim who is weaker and less powerful than the bully or bulliesAn outcome which is always painful & distressing for the victimOther forms of violenceSarcasm, spreading rumours, persistent teasingTormenting, ridiculing, humiliationRacial taunts, graffiti, gesturesUnwanted physical contact or abusive or offensive comments of a sexual nature.We will:Provide a point of contact where those being bullied can report their concerns in confidence – The Club Welfare Officer.Take the problem seriously.Investigate any and all incidents and accusations of bullying.Talk to bullies and their victims separately along with their parents/carers.Impose sanctions where appropriate Keep a written record of all incidents referred to England Golf and the action taken.Have discussions about bullying and why it matters.ConfidentialityDetails of all juniors will be kept on file in the office and will not be shared with a third party without parent/carer consent. All concerns/allegations will be dealt with confidentially by the club and information will only be shared on a need to know basis, either internally or externally depending on the nature/seriousness of the concern/allegation. Changing rooms
The changing rooms are used by all members & visitors.  Juniors will only be supervised if needed at club organised events. Parents will be made aware that adults use the changing rooms throughout the day for changing & showering. Where a parent/carer does not consent to their child accessing the changing rooms, it is their responsibility to either supervise the child while in the changing rooms or ensure that they do not use them. 7.Useful Contacts

Golf Contacts

Name

Address

Number

Club Welfare Officer –

Lindzy Joshua

Himley Hall GC

Himley Road

Dudley DY3 4DF

Mob: 07712 119652

Email:

hhgc.lindzy@gmail.com

England Golf Lead Safeguarding Officer

 

 

England Golf
National Golf Centre
The Broadway
Woodhall Spa
Lincolnshire
LN10 6PU

01526 351824
safeguarding@englandgolf.org

Club Secretary

Graham Bristow

Himley Hall GC

Himley Road

Dudley DY3 4DF

Mob:07765 540410

Email:

hhgcsecretary@icloud.com

 

 

Local Contacts

Local Children’s Social Care
(including out of office hours contact)
NB. In an emergency, the Samaritans will hold the Duty Officer’s contact number

Mon – Frii

09.00-17.00

0300 555 0050

01384 813200

OUT OF HOURS
0300 555 8574
Social Services can be contacted via hospital switchboard

01384 456111

Local Authority Designated Officer (LADO)

Yvonne Nelson Brown

01384 813110

allegations@dudley.gov.uk

Samaritans

 

Freephone: 116 123

Local Police child protection teams
In an emergency contact 999

0845 113 5000

0845 113 5000

NSPCC Freephone
24 hour Helpline

 

0808 800 5000

NSPCC Whistleblowing Helpline for Professionals

 

0808 028 0285

 

National Contacts

The NSPCC

National Centre
42 Curtain Road
London
EC2A 3NH

Tel: 0808 800 5000
help@nspcc.org.uk

Childline UK

Freepost 1111
London N1 0BR

Tel: 0800 1111

NI Childline

74 Duke Street
Londonderry

Tel: 028 90 327773

NSPCC Child Protection in Sport Unit

3 Gilmour Close
Beaumont Leys
Leicester
LE4 1EZ

Tel: 0116 234 7278
cpsu@nspcc.org.uk

 

Appendix 1

Volunteer / Staff Job Application Form – HIMLEY HALL GC

Position Applied for:

 

Personal Details

 

Title: Mr/Mrs/Miss/Dr/Other (please specify) _______________________

 

Full Name: ________________________________________________

 

Any previous surname: _______________________________________

 

Date and place of birth:_______________________________________

 

National Insurance Number:___________________________________

 

 

Present Address:____________________________________________

 

________________________________________________________

 

Post Code:________________________________________________

 

Telephone Numbers:_________________________________________

 

Email address:_____________________________________________

 

 

Current Occupation:_________________________________________

 

Name and address of Organisation:______________________________

 

________________________________________________________

 

Role:____________________________________________________

 

Start Date:________________________________________________

 

Relevant Experience including any previous experience of working with children and young people:

 

 

 

 

 

 

Reasons for applying:

 

 

 

 

 

 

 

 

 

References:

 

Please provide the names and addresses of two people who know you well (one personal, one professional – current or previous employer, who are not related to you) whom we can contact to obtain a reference:

 

Name:

 

Address:

 

 

 

 

Telephone Number:

Name:

 

Address:

 

 

 

 

Telephone Number:

 

Data Protection Notification:

Information you have provided in completing this form will be used to process your application. HIMLEY HALL GC will keep the information you have supplied confidential and will not divulge it to third parties, except where required by law, or where we have retained the services of a third party representative to act on yout/our behalf.

 

Authorisation:

I have read the Data Protection notification and understand and agree to the use of my personal data in accordance with the Data Protection Act 2018, GDPR and all relevant data protection legislation.

 

 

Signed:                                                  Date:

 

 

Declaration:

I confirm that the information I have provided is correct and that any false or misleading information may lead to the termination of my appointment.

 

 

Signed:                                                  Date:

 

 

 

Appendix 2

Self-Disclosure Form – HIMLEY HALL GC

To be completed at the same time as the application form:

Private and Confidential

For roles involving contact with children (under 18 year olds).

All information will be treated as confidential and managed in accordance with relevant data protection legislation and guidance. You have a right of access to information held on you under the Data Protection Act 2018.

Part One

For completion by the organisation:

Name:

 

 

 

Address and Postcode:

 

 

 

 

Telephone/Mobile No:

 

 

Date of Birth:

 

 

Gender:

Male        /         Female

 

Identification (tick box below):

 

I confirm that I have seen identification documents relating to this person, and I confirm to the best of my ability that these are accurate.

 

Either

UK Passport Number and Issuing Office

 

 

UK Driving Licence Number (with picture)

 

 

Plus

National Insurance Card or current Work Permit Number

 

Signature of authorised Employing Officer:

 

 

 

Print name:

 

 

 

 

Date:

 

 

 

Part Two

NOTE: If the role you have applied for involves frequent or regular contact with or responsibility for children you will also be required to provide a valid DBS (Disclosure and Barring Service) certificate which will provide details of criminal convictions; this may also include a Barring List check depending on the nature of the role (see organisational guidance about eligibility for DBS checks).

For completion by the individual (named in Part one):

 

Have you ever been known to any Children’s Services department as being a risk or potential risk to children?

 

YES        /         NO

(if Yes, please provide further information below):

 

 

 

 

Have you been the subject of any disciplinary investigation and/or sanction by any organisation due to concerns about your behaviour towards children?

YES        /         NO

(if Yes, please provide further information)

 

 

 

Confirmation of Declaration (tick box below)

 

 

I agree that the information provided here may be processed in connection with recruitment purposes and I understand that an offer of employment may be withdrawn or dismissal may result if information is not disclosed by me and subsequently come to the organisation’s attention. 

 

In accordance with the organisation’s procedures if required I agree to provide a valid DBS certificate and consent to the organisation clarifying any information provided on the disclosure with the agencies providing it.

 

I agree to inform the organisation within 24 hours if I am subsequently investigated by any agency or organisation in relation to concerns about my behaviour towards children or young people.

 

I understand that the information contained on this form, the results of the DBS check and information supplied by third parties may be supplied by the organisation to other persons or organisations in circumstances where this is considered necessary to safeguard other children.

Signature:

 

 

 

Print name:

 

 

 

Date:

 

 

Club Welfare Officer …………………………………………..:

I have seen and checked the above responses, if any of the boxes above are ticked YES, I have referred this form to England Golf Governance Department for a risk assessment and advice.

 

Signed:                                                                       date:                                           

 

Appendix 3

Reference form - HIMLEY HALL GC

Reference form

(Name)       

has expressed an interest in becoming a club member of staff, volunteer / coach* (*delete as appropriate) and has given your name as a referee.

As this post involves substantial access to children and as an organisation committed to safeguarding children, it is important that if you have any reason to be concerned about this applicant that you do not complete the following form, but please contact me on:

Telephone:           

Name:                  

Organisation:                 

Any information disclosed in this reference will be treated in confidence and in accordance with relevant legislation and guidance, and will only be shared with the person conducting the assessment of a candidate’s suitability for a post, if he or she is offered the position in question.

• How long have you known the person?

• In what capacity?

• What attributes does this person have which would make him/her suited to a role working with children?

• How would you describe his/her personality?

 

Signed:                

Date:          

 

 

 Appendix 4

 

 

 

 

 

 

 

 

Code of Conduct for staff, coaches & volunteers

< >Respect the rights, dignity and worth of every person within the context of golfTreat everyone equally and do not discriminate on the grounds of age, gender, race, religion or belief, sexual orientation or disabilityIf you see any form of discrimination, do not condone it or allow it to go unchallengedPlace the well-being and safety of the young person above the development of performanceDevelop an appropriate working relationship with young people, based on mutual trust and respectEnsure that physical contact is appropriate and necessary and is carried out within recommended guidelines with the young person’s full consent and approvalAlways work in an open environment (e.g. avoid private or unobserved situations and encourage an open environment)Do not engage in any form of sexually related contact with a young player. This is strictly forbidden as is sexual innuendo, flirting or inappropriate gestures and termsYou should not have regular contact outside your club role with the juniors and should not engage in regular communication through text, email or social network sitesKnow and understand the HIMLEY HALL GC Child Safeguarding Policies and ProceduresRespect young people’s opinions when making decisions about their participation in golfInform players and parents of the requirements of golfBe aware of and report any conflict of interest as soon as it becomes apparentDisplay high standards of language, manner, punctuality, preparation and presentationDo not smoke, drink or use recreational drugs while actively working with young people in the club. This reflects a negative image and could compromise the safety of the young peopleDo not give young people alcohol when they are under the care of the clubHold relevant qualifications and insurance cover. All Staff, Volunteers & Coaches who work regularly with children must have current DBS clearance, approved by England Golf Governance Department Ensure the activities are appropriate for the age, maturity, experience and ability of the individualPromote the positive aspects of golf e.g. fair playDisplay high standards of behaviour and appearanceFollow Club Procedures & good practice guidelinesEnsure that you attend appropriate training to keep up to date with your role and the welfare of young peopleReport any concerns you may have in relation to a child or the behaviour of an adult, following reporting procedures laid down by the HIMLEY HALL GC

 

Signed:

 

 

Date:

 

 

PRINT NAME:

 

 

 

Appendix 5

 

Code of Conduct for Young Golfers

 

 

As a young golfer taking part in a HIMLEY HALL GC activity, you should:

 

< >Help create and maintain an environment free of fear and harassmentDemonstrate fair play and apply golf’s standards both on and off the courseUnderstand that you have the right to be treated as an individualRespect the advice that you receiveTreat others as you would wish to be treated yourselfRespect other people and their differencesLook out for yourself and for the welfare of othersSpeak out (to your parents or a club representative) if you consider that you or others have been poorly treatedBe organised and on timeTell someone in authority if you are leaving the venueAccept that these guidelines are in place for the well-being of all concernedTreat organisers and coaches with respectObserve instructions or restrictions requested by the adults looking after youSmokingUsing foul languagePublicly using critical or disrespectful descriptions of others either in person or through text, email or social network sitesConsuming alcohol, illegal performance-enhancing drugs or stimulants 

 

 

 

 

 

Appendix 6

 

 

 

 

Code of Conduct for Parents/Carers of Young Golfers

As parents you are expected to:

< >Positively reinforce your child and show an interest in their chosen activityDo not place your child under pressure or push them in to activities they do not want to doBe realistic and supportivePromote your child’s participation in playing sport for funComplete and return the Player Profile Form and Consents pertaining to your child’s participation in activities at HIMLEY HALL GCReport and update HIMLEY HALL GC with any changes relevant to your child’s health and wellbeingDeliver and collect your child punctually before and after coaching sessions/competitionsEnsure your child has clothing and kit appropriate to the weather conditionsEnsure you child has appropriate equipment, plus adequate food and drinkEnsure that you child understands the rules of GolfTeach your child that they can only do their bestEnsure that your child understands their Code of ConductBehave responsibly at HIMLEY HALL GC and on the golf course; do not embarrass your childShow appreciation and support the coaches, volunteers and staff at HIMLEY HALL GC Accept the decision and judgement of the officials during events and competitionBe assured that your child is safeguarded during their participation in the sportBe informed of problems or concerns relating to your childBe informed if your child is injuredHave consent sought for issues such as trips and photographyContribute to the decisions of the clubHave any concerns about any aspect of your child’s welfare listened to and responded to

Signed:

 

Date:

PRINT NAME:

 

 

 

 

 

 

Appendix 7

 

 

 

 

 

Managing Challenging Behaviour

Staff/volunteers who deliver sports activities to children may, on occasions, be required to deal with a child’s challenging behaviour.

These guidelines aim to promote good practice and are based on the following principles:

< >The welfare of the child is the paramount consideration.Children must never be subject to any form of treatment that is harmful, abusive, humiliating or degrading.The specific needs a child may have (e.g. communication, behaviour management, comprehension and so on) should be discussed with their parent/carer and where appropriate the child, before activities start. Where appropriate it may be helpful to record the details of any agreed plan or approach and provide copies to all parties.Every child should be supported to participate. Consideration to exclude a child from activities should apply only as a last resort and after all efforts to address any challenge have been exhausted, in exceptional circumstances where the safety of that child or of other children cannot be maintained.Assessment of additional risk associated with the child’s behaviourAppropriate supervision ratios and whether numbers of adults should be increasedInformation sharing for all/volunteers on managing any challenging behaviour to ensure a consistent approachSpecialist expertise or support that may be needed from carers or outside agencies.  This is particularly relevant where it is identified that a child may need a level of physical intervention to participate safely (see below).what constitutes acceptable and unacceptable behaviour (code of conduct)the range of sanctions which may be applied in response to unacceptable behaviour.Proportionate to the actions you are managing.Imposed as soon as is practicable.Fully explained to the child and their parents/carers. Time out - from the activity, group or individual work.Reparation - the act or process of making amends.Restitution - the act of giving something back.Behavioural reinforcement - rewards for good behaviour, consequences for negative behaviour.De-escalation of the situation - talking with the child and distracting them from challenging behaviour.Increased supervision by staff/volunteers.Use of individual ‘contracts’ or agreements for the child’s future or continued participation.Sanctions or consequences e.g. missing an outing or matchSeeking additional/specialist support through working in partnership with other agencies.Temporary or permanent exclusion.Physical punishment or the threat of such.Refusal to speak to or interact with the child.Being deprived of food, water, access to changing facilities or toilets or other essential facilities.Verbal intimidation, ridicule or humiliation.Be avoided unless it is absolutely necessary to prevent a child injuring themselves or others, or causing serious damage to property.Aim to achieve an outcome that is in the best interests of the child whose behaviour is of immediate concern.Form part of a broader approach to the management of challenging behaviour.Be the result of conscious decision-making and not a reaction to an adult’s frustration.Employ the minimum force needed to avert injury to a person or serious damage to property - applied for the shortest period of time.Used only after all other strategies have been exhausted.Be recorded as soon as possible using the appropriate organisational reporting form and procedure.Involve contact with buttocks, genitals and breasts.Be used as a form of punishment.Involve inflicting pain.

 

Appendix 8

Incident Report Form - HIMLEY HALL GC

 

Recorder’s Name:

Address:

Post Code:

Telephone No:

 

Child’s Name:

Address:

Post Code:

Telephone No:

 

Complainant’s Name:

Address:

Post Code:

Telephone No:

 

Details of the allegations: [include: date; time; location; and nature of the incident]

Additional information: [include: witnesses; corroborative statements; etc.]

England Golf Governance department notified (01526 351824)

 

Case Number (if allocated):

 

Name of person spoken to:

Date:                                                                   Time:

 

Action taken:

 

Date:                                                                   Time:

 

Signature of Recorder:      

                                

 

Signature of Complainant:

 

Data protection:

HIMLEY HALL GC and England Golf Governance Department may use the information in this form (together with other information they obtain as a result of any investigation) to investigate the alleged incident and to take whatever action is deemed appropriate, in accordance with their Children and Young People Safeguarding Policy and Procedures.

Strict confidentiality will be maintained and information will only be shared on a “need to know” basis in the interests of safeguarding and in accordance with the company’s data protection policy. This may involve disclosing certain information to a number of organisations and individuals including relevant clubs and County bodies, individuals that are the subject of an investigation and/or Statutory agencies such as the Police and Children’s Social Care.

 

 

 

Appendix 9

Accident Report Form – HIMLEY HALL GC

 

Recorder’s Name:

Address:

Post Code:

Telephone No:

Name of Injured Person [s]:

Address:

Post Code:

Telephone No:

Nature of Injury Sustained:

Where did the Accident occur: [include: date; time; location; and nature of the accident]

How did the Accident occur: [include: names; telephone numbers; etc.]

 

Were there any witnesses to the Accident: [include: names; statements, etc.]

What action was taken: [include: treatment administered, by whom, etc.]

Were any other Agencies involved?: [e.g. Ambulance service]

Have the Parents / Carers been contacted? YES  NO [Please circle.]

 

Does the accident need to be referred to England Golf Governance Dept?   YES    NO

Date:                                                              Time:

Signature of Recorder:

 

Data protection:

HIMLEY HALL GC and England Golf Governance Department may use the information in this form (together with other information they obtain as a result of any investigation) to investigate the alleged incident and to take whatever action is deemed appropriate, in accordance with their Children and Young People Safeguarding Policy and Procedures.

Strict confidentiality will be maintained and information will only be shared on a “need to know” basis in the interests of safeguarding and in accordance with the company’s data protection policy. This may involve disclosing certain information to a number of organisations and individuals including relevant clubs and County bodies, individuals that are the subject of an investigation and/or Statutory agencies such as the Police and Children’s Social Care.

 

 

 

 

 

Appendix 10

Junior Profile and Parental Consent Forms - HIMLEY HALL GC

Player profiles forms enable those responsible for children to have the information they need to deal effectively with any emergency situation that arises.

Although information obtained on these forms must be treated as confidential (and only given to those who need it to fulfil a duty of care for the child), it is also critically important this information is readily to hand at sessions and matches.

Clubs should devise their own workable system that achieves both objectives. A player profile form template is attached below for clubs to use should they wish:

Player Profile Form Template HIMLEY HALL GC

(For Players Under the age of 18)

The safety and welfare of juniors in our care is paramount, and it is therefore important that we are aware of any illness, medical condition and other relevant health details so that their best interests are addressed.

In compliance with the Data Protection Act 2018, GDPR and all relevant data protection legislation, all efforts will be made to ensure that information is accurate, kept up to date and secure and that it is used only in connection with the purpose and activities of the organisation. Information will not be kept once a person is no longer a member of the organisation. The information will be disclosed only to those members of the organisation for whom it is appropriate and relevant officers of England Golf where necessary.

It is the responsibility of the junior and their parent to notify the Club Welfare Officer (CWO) or Secretary if any of the details change at any time.

Junior Name

 

Date of Birth

 

Address

 

Telephone Number

 

Parents’ Names

 

 

Address

 

 

 

 

 

 

 

 

 

(If different)

Home Telephone No

 

 

Mobile Telephone No

 

 

Work Telephone No

 

 

Emergency Contacts

Contact 1 Name

 

Relationship to child

 

Home Telephone Number

 

Mobile Telephone Number

 

Work Telephone Number

 

Contact 2 Name

 

Relationship to child

 

Home Telephone Number

 

Mobile Telephone Number

 

Work Telephone Number

 

 

Please confirm details of all those with Parental Responsibility for the Child.

 

 

 

 

 

Medical Information

Child’s Doctor’s name

 

Doctor’s Surgery Address

 

Telephone Number

 

Does your child experience any conditions requiring medical treatment and/or medication?  YES □      NO   □

*If yes please give details, including medication, dose and frequency.

 

 

Does your child have any allergies?  YES □      NO   □

 *If yes please give details.

 

 

 

Does your child have any specific dietary requirements?  YES □      NO   □

 *If yes please give details.

 

 

 

What additional needs, if any, does your child have e.g. needs help to administer planned medication, assistance with lifting or access, regular snacks?

 

 

 

Disability

The Equality Act 2010 defines a disabled person as ‘anyone with a physical or mental impairment, which has a substantial and long term adverse effect on his or her ability to carry out normal day to day activities’.

Do you consider your child to have a disability? YES □      NO   □

*If yes what is the nature of the disability?

 

 

Does your child have any communication needs e.g. non-English speaker/ hearing impairment/ sign language user/ dyslexia? If yes, please tell us what we need to do to enable him/her them to communicate with us fully.

 

 

Consent from Parent/Legal Carer:

< >I confirm to the best of my knowledge that my child does not suffer from any medical condition other than those detailed above.I agree to notify the Club of any changes to this information. I give my consent that in an emergency situation, the club may act in my place (loco parentis), if the need arises for the administration of emergency first aid and/or other medical treatment which, in the opinion of a qualified medical practitioner, may be necessary. I also understand that in such an occurrence all reasonable steps will be taken to contact me or the alternative adult named in this form. The attached signature will denote that my child has my permission to be on the golf club’s premises.I acknowledge that the club is not responsible for providing adult supervision for my child, except for formal junior golfing coaching, matches or competition.I agree to my child being transported by club representatives to and from venues when he/she is representing the club.  

By signing this document I confirm that I have legal responsibility for

 

 ……………………………………………………… ; I am entitled to give this consent and I am aware of how the information I have provided may be used.

Signed – Parent/Carer

 

 

Print name

 

Date

 

 

 

 

 

Appendix 11

Photography Consent

This form is to be signed by the legal carer of a child under the age of 18, together with the child. Please note that if you have more than one child registered you will need to complete separate forms for each.

HIMLEY HALL GC recognises the need to ensure the welfare and safety of all children in golf. As part of our commitment to ensure their safety we will not permit photographs, video images or other images of your child to be taken (except where some incidental inclusion may not be possible to avoid) or used without your consent.

HIMLEY HALL GC will ensure that any image of a child where consent has not been obtained will not be published.

HIMLEY HALL GC will follow the guidance for the use of images of children as detailed within the Club’s Safeguarding Children and Young People Policy.

HIMLEY HALL GC will take steps to ensure these images are used solely for the purposes for which they are intended i.e. the promotion and celebration of the activities of the club.

If you become aware that these images are being used inappropriately you should inform the Club Welfare Officer immediately.

The photographs may be available on the website http://himleygolf.wixsite.com for the golf season 2021. If at any time either the parent/ carer or the child wishes the data to be removed from the website, 7 days’ notice must be given to the Club Welfare Officer after which the data will be removed.

 

To be completed by parent/carer

I ______________________ (Parent full name) consent to _________________ (name of organisation) photographing or videoing __________________ (name of child) under the stated rules and conditions, and I confirm I have legal parental responsibility for this child and am entitled to give this consent.

 

Signature ________________________       Date ____________________

To be completed by child

I ______________________ (Child full name) consent to _________________ (name of organisation) photographing or videoing child under the stated rules and conditions.

Signature ________________________       Date ____________________

 

Appendix 12

Guidance for parents

HIMLEY HALL GC is delighted to welcome you and your child to what we hope is the first of many events that you will be taking part in.

The positive effect of your support, as a parent, can’t be overstated. Your behaviour has a real influence on the way your child experiences golf.

First things first – why is your child showing an interest in the sport? Is it to learn a new game? To hang out with their friends? Because they did it in school and liked it? Or because you play?

Make sure they’re playing for their own reasons, not yours.

To enable us to provide the best possible experience for you and your child, we kindly request that you read through the following guidance and complete the attached forms.

< >Take an interest in your child’s activity and progress and be supportive.Familiarise yourself with the HIMLEY HALL GC Safeguarding Policy (attached).Familiarise yourself with Codes of Conduct for parents, coaches, children and young people.Transport Policy.Changing Room Policy.Photography, Videoing and the use of Social Media Policies.Complete the attached Parental Consent Form which will enable event organisers to cater for any particular needs that your child may have (e.g. medical conditions and medications, allergies, learning difficulties etc.), as well as contact you in the unlikely event of an emergency.Go through the attached Code of Conduct with your child and return a signed copy to the club/event organiser.Be punctual when dropping off and picking up your child from coaching/ events. It is important to communicate with the club if collecting your child after an event/coaching session may cause a problem. Introduce yourself to the adults involved in the supervision of your child.When leaving your child, make sure they have the necessary provisions for the day, including the ability to meet the requirements of changing weather conditions. Please ensure that your mobile is switched on when you are away from the club, so that you can be contacted in an emergency.Encourage your child to take part and support club activities such as coaching & competitions.Help your child to arrange golf with other juniors away from club organised activities so they have someone to play golf with.Discuss any concerns regarding the organisation of activities or the behaviour of adults towards your child with the Club Welfare Officer, who will treat any concerns you or your child may have in the strictest confidenceEngland Golf Lead Safeguarding Officer is also available for advice: 01526 351824

Appendix 13

Managing Young People on Away Trips – HIMLEY HALL GC

 

The following provides good practice guidance for taking teams on an away fixture for a day (not overnight)

< >appoint a team manager with clear roles and responsibilitiesappoint a designated safeguarding lead contact (not the team manager) who is appropriately trained and competent for the role and responsibilitiesestablish well in advance where the fixture isensure you have sufficient staff to manage and look after the young peopleobtain written permission from the parents/carers or carers for participation, transporting and supervising. An up to date photograph of each child must be attached to the child’s consent form (for use in the event of any child going missing)ensure that a welfare plan has been written and communicated to staff, participants and carersensure all staff responsible for the young people have been DBS checked to the appropriate level and staff have had appropriate safeguarding trainingensure that a risk assessment has been conductedensure that there is a contact available eg: a staff member who is not travelling away, who will act as the key contact point if required.For children to share a bedFor male and female children to share a roomFor staff to share a room with childrenPurpose of the trip.Who will be going, children? Staff?How much will it cost? How much spending money is required?What insurance cover is required?Supervision of children, both playing and non-playing time.Catering for all food requirements.Communication with parents (see above)Ensure a list of the team and staff is left, with contact number and address of the accommodationEnsure that there are emergency contact numbers for all the team and staff.An itinerary giving as much detail as possible.Emergency procedures and telephone contacts.Codes of contact for both staff and children.Welfare and child protection procedures.

Appendix 14

Social Media Guidance - HIMLEY HALL GC

This guidance gives procedures that will support and underpin the use of social networking and other online services within HIMLEY HALL GC. It is important that all members, staff, volunteers, coaches, officials/referees, board members, or anyone working on behalf of HIMLEY HALL GC are aware of this policy and agree to the following terms.

 

Advice for Individual

< >Do not accept children as contacts on social networking sites if you hold a position of trust with children/young people.Where contact through social networking sites is used for professional reasons, restrict the communication to professional content and obtain written consent from parents prior to establishing contact.Include a third party in any communications to children, e.g. copy parents into communications.Use the privacy settings on the various sites to ensure that your content will only be viewed by appropriate people.Ensure that any content you place on a social networking site is age-appropriate. Do not use the site to criticise or abuse others.Know where to direct junior members and their parents for information. Know how to report concerns.Know how to keep data safe and secure.  This should include the personal contact data of individuals, such as mobile numbers, email addresses and social networking profiles.Consider carefully who you invite to be your friend online and make sure they are who you actually think they are. There are websites that offer advice about protecting yourself online, such as www.ceop.gov.uk and www.childnet.com Make sure you use privacy settings so that only friends can view your profile.Remember that anything you post on websites may be shared with people you don’t know.Never post comments, photos, videos, etc., that may upset someone, that are untrue or that are hurtful. Think about whether you may regret posting the content at a later date.If you are worried or upset about something that’s been posted about you, or by texts you receive from other juniors or adults involved with the club, raise this with your Club Welfare Officer. Alternatively contact your National Governing Body Lead Safeguarding Officer (England Golf 01526 351824).  Do not suffer alone. You will be listened to and your concerns will be taken seriously.  If you want to talk to someone anonymously, call Childline on 0800 1111, or contact them on the web at www.childline.org.uk. You can also call the NSPCC on 0808 800 5000. Make yourself knowledgeable about social networking platforms and how they work.Go on the internet with your child and agree what sites are acceptable to visit. Regularly check that they are staying within the agreed limits.Encourage your child to talk to you about what they have been doing on the internet. Make sure they feel able to speak to you if they ever feel uncomfortable, upset or threatened by anything they see online.Encourage children to look out for each other when they're online. Explain that it's all part of staying safe and having fun together.Explain to children that it's not safe to reveal personal information, such as their name, address or phone number on the internet. Encourage them to use a cool nickname rather than their own name.Attachments and links in emails can contain viruses and may expose children and young people to inappropriate material. Teach children to only open attachments or click on links from people they know.If you are concerned about any texts, social networking posts or any other use of communication technology by members of the golf club, volunteers or members of staff, raise this with the Club Welfare Officer. They will look into the matter and take appropriate action. Alternatively contact England Golf Lead Safeguarding Officer Tel 01526 351824.In addition to reporting concerns to England Golf (National Governing Body), you should immediately report possible online abuse to the Child Exploitation and Online Protection Centre (CEOP) or the police. Law enforcement agencies and the internet service provider may need to take urgent steps to locate a child and/or remove the content from the internet.  Where a young person may be in immediate danger, dial 999.Do not post/send negative or critical comments or messages about other children in the club, staff or volunteers. If you have concerns about a person, these should be raised using appropriate channels within the club and not using social media.If you wish to speak to an external organisation for advice, you can contact the NSPCC helpline on 0808 800 5000.

Appendix 15

Whistleblowing Policy - HIMLEY HALL GC

Safeguarding children, young people and adults at risk requires everyone to be committed to the highest possible standards of openness, integrity and accountability.

As a club, we are committed to encouraging and maintaining a culture where people feel able to raise a genuine safeguarding concern and are confident that it will be taken seriously.

You may be the first to recognise that something is wrong but feel that you cannot express your concerns as this may be disloyal to your colleagues or you may that you will be the victim of harassment or victimisation as a result.

Children, Young People and Adults at risk need someone like you to safeguard their welfare.

 

What is whistle blowing?

In the context of safeguarding, “whistle blowing” is when someone raises a concern about the well-being of a child or an adult at risk.

A whistle blower may be:

< >a player;a volunteer;a coach;other member of staff;an official;a parent;a member of the public.To protect or reduce risk to othersTo prevent a problem from becoming worse or more widespreadTo prevent becoming implicated yourselfStarting a chain of events that they have no control ofDisrupting work or trainingFear of getting it wrong or making a mistakeFear of repercussionsFear of damaging careersFear of not being believed. safeguarding@englandgolf.org

Alternatively you can contact the Local Authority Designated Officer (LADO) or the NSPCC on 0808 800 5000.

 

 

Information to include when raising a concern

The whistle blower should provide as much information as possible regarding the incident or circumstance which has given rise to the concern, including:

< >their name and contact details (unless they wish to remain anonymous);names of individuals involved;date, time and location of incident/circumstance; andwhether any witnesses were present.You should be given information on the nature and progress of any enquiries – this may vary depending on the nature and result of the investigations. All concerns will be treated in confidence. During the process of investigating the matter, every effort will be made to keep the identity of those raising the concern to the minimum number of individuals practicable.Your Club has a responsibility to protect you from harassment or victimisationNo action will be taken against you if the concern proves to be unfounded and was raised in good faithMalicious allegations may be considered a disciplinary offencehelp@nspcc.org.uk.

 

Appendix 16

England Golf DBS Flowchart

 

Is the individual carrying out any of the following activities?
- Teaching, training, instructing, caring for or  supervising children
- Providing guidance and advice on well-being  for children
- Driving a vehicle to solely transport children

 

Does this activity happen as often as any of the following?
- Once a week or more often
- 4 or more days in a 30 day period
- ANY overnight between 2am and 6am

 

Yes

 

 

 

 

 

 

Will the activity happen on a regular* basis?

No

Yes

 

Will the individual be sufficiently supervised ** by someone in Regulated Activity?

 

No

 

Yes

 

No

 

 

Yes

No

 

 

The individual is eligible for an Enhanced DBS  without Barred List check. England Golf advise that this check is carried out.

There is NO requirement for a DBS check in these circumstances

 

This is REGULATED ACTIVITY. The individual is required to have an Enhanced DBS with the Barred List check.

* Regular is open to definition - it is suggested that annually would be insufficient but an argument for eligibility could be made if the individual does an acitivity once a month or a number of times over the summer period, for example.

 **Supervision must be ‘reasonable in all the circumstances to ensure the protection of children’. It must be ‘regular and day to day’ (supervision must not be concentrated in first few weeks and then tail off). Supervision must be undertaken by someone who is in Regulated Activity themselves.

 

Appendix 17

Categories of child abuse

Abuse can happen on any occasion or in any place where children and young people are present.

Child abuse is any form of physical, emotional or sexual mistreatment or lack of care that leads to injury or harm. Children may be abused in a family or in an institutional or community setting by those known to them or, more rarely, by a stranger. Children can be abused by adults, either male or female, or by other children. 

Safeguarding is defined as:

< >Protecting children from maltreatment;Preventing impairment of children’s health or development;Ensuring that children are growing up in circumstances consistent with the provision of safe and effective care; andTaking action to enable all children to have the best life chances.Appendix 18

Please add a picture of your CWO, so they are easily identifiable, as well as their name, contact information and a short summary about them. You can download this editable poster from our website here.

 

 

 

 

 

 

 

 

 

 

LINDZY JOSHUA

hhgc.lindzy@gmail.com

07712 119652

Hi

I have worked with children for over 25 years and having recently started playing golf decided I wanted to become more involved, so agreed to take on this important Club role. I look forward to getting to know you all personally.

 

 

 

 

The purpose of this document is to make all Club members aware of their safeguarding responsibility, identify particular areas of the Safeguarding Policy that they should be aware of and give some guidance on reporting procedures if a concern is identified. A club may choose to display this on a notice board or give a copy to all new/existing members. 

Safeguarding Children and Young People – A Short Guide for Club Members

HIMLEY HALL GC is committed to ensure that the sport of golf is one within which children and young people involved can thrive and flourish in a safe environment and that all children, young people and adults at risk have a fun, safe and positive experience when playing golf.

HIMLEY HALL GC is an affiliated member of England Golf and follows the England Golf Safeguarding Children and Young People Policy and procedures.

You might be thinking “What has safeguarding got to do with me?”

Government guidance makes it clear that ‘Safeguarding is everyone’s responsibility’.

Anyone who has a negative experience of sport at a young age is less likely to become a regular long-term participant. It’s important for the future of your club and the sport as a whole that children and young people have an enjoyable experience.

All club members have a part to play in making that happen.

All adults should contribute to the club meeting its overall duty of care, be aware of our club’s safeguarding policy, and know what to do if they are concerned about a young person.

HIMLEY HALL GC asks our members to

< >Familiarise yourself with the HIMLEY HALL GC Safeguarding Policy. In particular familiarise yourself with: (Golf Clubs can add relevant information from their Safeguarding Policy in each section)HIMLEY HALL GC Codes of Conduct Anti-Bullying PolicyTransport PolicyChanging Room PolicyPhotography, Videoing and the use of Social Media PoliciesAppendix 20

Photography Policy – HIMLEY HALL GC

Whilst HIMLEY HALL GC does not seek to prohibit those with a legitimate interest in filming or photographing children participating in sporting activities it recognises that such activity should take place within an appropriate policy framework.

This policy applies at any HIMLEY HALL GC event at which children under the age of 18 are participating.

Policy

The HIMLEY HALL GC policy is as follows;

The welfare of children taking part in golf is paramount.

Children and their parents/carers and/or the HIMLEY HALL GC should have control over the images taken of children at HIMLEY HALL GC events.

The golfing activity should not be misused purely for the purpose of obtaining images of children.

Images should not be sexual or exploitative in nature or open to misinterpretation and misuse.

The identity of children in a published image should be protected so as not to make the children vulnerable. (If the name of an individual golfer is published with their photograph to celebrate an achievement other personal contact details should never accompany the picture).

Procedure

Official/professional photographers and those using ‘professional’ equipment

HIMLEY HALL GC requires that anyone wishing to take photographic or video images, at any HIMLEY HALL GC event at which children under the age of 18 are participating, in an official or professional capacity or using ‘professional’ camera or video equipment registers their details with the HIMLEY HALL GC Championship Office. This must be done before carrying out any such activity on the golf course (including the practice ground) or surrounding area or in the clubhouse.

Once registered an identification label will be issued as confirmation of registration. Anyone found using photographic or video equipment without an appropriate identification label will be questioned.

HIMLEY HALL GC reserves the right to refuse to grant permission to take photographic or video images if it sees fit.

Photographers must obtain consent from parents to take and use their child’s image.

Parents/carers/family members of competitors

Parents, carers and family members taking occasional informal photographs with mobile devices of their own child, ward or family member at a HIMLEY HALL GC event do not need to register their details with the HIMLEY HALL GC.

If such photographs include other children (eg at a prize presentation) they should not be publicly displayed or published on social media unless the prior permission of the parents/carers of all the children in the photographs has been obtained.

Concerns

If competitors or parents have any concerns, they should raise them by contacting the HIMLEY HALL GC Office immediately.

HIMLEY HALL GC will notify the relevant authorities should it have any doubts as to the authenticity of any individual taking photographs.  

 

 

 

 

 

 

 

 

 

 

Appendix 21

Anti-bullying policy – HIMLEY HALL GC

HIMLEY HALL GC will:

< >recognise its duty of care and responsibility to safeguard all participants from harmpromote and implement this anti-bullying policy in addition to our safeguarding policy and procedures seek to ensure that bullying behaviour is not accepted or condoned require all members of HIMLEY HALL GC to be given information about, and sign up to, this policy take action to investigate and respond to any alleged incidents of bullying encourage and facilitate children and young people to play an active part in developing and adopting a code of conduct to address bullying ensure that staff, volunteers and coaches are given access to information, guidance and/or training on bullying.

respect every child’s need for, and rights to, a play environment where safety, security, praise, recognition and opportunity for taking responsibility are available respect the feelings and views of others recognise that everyone is important and that our differences make each of us special and should be valued show appreciation of others by acknowledging individual qualities, contributions and progress be committed to the early identification of bullying, and prompt and collective action to deal with it ensure safety by having rules and practices carefully explained and displayed for all to see report incidents of bullying they see – by doing nothing you are condoning bullying. all forms of bullying will be addressed everybody in HIMLEY HALL GC has a responsibility to work together to stop bullying bullying can include online as well as offline behaviour bullying can include: physical pushing, kicking, hitting, pinching etc. name calling, sarcasm, spreading rumours, persistent teasing and emotional torment through ridicule, humiliation or the continual ignoring of individuals posting of derogatory or abusive comments, videos or images on social network sites racial taunts, graffiti, gestures, sectarianism - sexual comments, suggestions or behaviour unwanted physical contact children with a disability, from ethnic minorities, young people who are gay or lesbian, or those with learning difficulties are more vulnerable to this form of abuse and are more likely to be targeted.children should know who will listen to and support them systems should be established to open the door to children wishing to talk about bullying or any other issue that affects them potential barriers to talking (including those associated with a child’s disability or impairment) need to be identified and addressed at the outset to enable children to approach adults for helpchildren should have access to helpline numbers anyone who reports an incident of bullying will be listened to carefully and be supported any reported incident of bullying will be investigated objectively and will involve listening carefully to all those involved children being bullied will be supported and assistance given to uphold their right to play and live in a safe environment which allows their healthy development those who bully will be supported and encouraged to stop bullying sanctions for those bullying others that involve long periods of isolation, or which diminish and make individuals look or feel foolish in front of others, will be avoided. parents/carers to be advised on HIMLEY HALL GC bullying policy and practice any incident of bullying will be discussed with the child’s parents/carers parents/carers will be consulted on action to be taken (for both victim and bully) and agreements made as to what action should be takeninformation and advice on coping with bullying will be made available support should be offered to the parents/carers including information on other agencies or support lines. www.childline.org.uk Kidscape www.kidscape.org.uk Anti-Bullying Alliance www.antibullyingalliance.org.uk

England Golf Lead Safeguarding Officer 01526 351824